There are many reasons why a business should have an answering phone service. Whether it is a medical office, a law office, a real estate office, or virtually any type of business, clients and customers prefer to speak to real, live people. There is nothing that makes a client feel better about a business than talking to someone who really shows genuine concern. Most businesses cannot be open twenty-four hours a day. However, customers do in fact call any time of day or night. Having an answering service makes the customer feel as if they are important enough to be served whenever they have a need.
Most people simply do not like talking to machines. It is true that machines can be less expensive than a real answering phone service, but how many customers are lost because they refuse to speak to a machine? With competition the way that it is, can any business really afford to lose a single customer? It simply is not acceptable to have a customer hang up and call a competitor. Most businesses only get one chance to make a good impression with a potential customer. A live person can be the tool that is needed to make that great first impression. Even if a customer is not immediately lost because of the coldness of a voice mail system, they are likely to get frustrated if they have to jump through a series of hoops to reach the department or person that is needed. There are only so many times that a person will press two before they hang up in frustration. With an answering phone service, this will never happen.
Not only will customers never be frustrated by talking to an inanimate object, but a live operator can also appear to be part of the company. He or she can do more than just take messages. A professional receptionist will answer with the name of the company, and can frequently do more for the customer than simply take messages. For example, appointments can be made or orders can be taken. With a simple voice mail system, even if the customer leaves a message, there is no guarantee that the message will be understood. Imagine how a potential customer feels when he leaves a message but never receives a call back. Simply because the recording was not clear, the opportunity of gaining a new customer is lost. Even worse, is a customer with a problem who thinks they are being ignored.If a small business does require a full time receptionist, an answering phone service can be an excellent way to save money. The customer calling in will never suspect that there is not a full time operator on site to help them with whatever their needs are. This is also an excellent way to cover lunches, breaks, or vacations of the full time receptionist.
A warm and friendly voice on the other end of the line is what today’s customers want. Giving this to your customers can be the difference between success and failure in this competitive marketplace. The small things that are done in a business can add up to huge profits for the wise businessman.